Flat File Uploads

Upload files from external systems to bulk create and update data.

Upload Management

Search, view, and manage current and previous uploads in-app.

Test automated uploads without any production data with generated fake data based on your source mapping.

Manually upload files in-app in a bulk uploader.

Replay uploads after template configuration changes or failures.

SFTP Gateway

Automatically transfer flat files based on your schedule.

Gateway supports on-premise and cloud servers.

Gateway syncs hourly with the source server.

Multi-agency support via directory or column.

Whitelist and restrict access by IP and SSH.

SFTP Gateway Odyssey and Legacy Case Management System Compatible

Compatible Case Management Systems

eCourtDate is compatible with many case management systems, including some of the most popular ones listed here.

Need help finding your CMS? Our team is well-versed in custom integrations. We are happy to work with any CMS team to make our client's lives easier.

Tyler Technologies Odyssey

Thomson Reuters C-Track

(Virginia) PTCC Case Mgmt & Reporting System

(Washington) JIS Case Management Applications for Courts

(Texas) TechShare Integrated Criminal Justice Solutions

Sample Data Feeds

eCourtDate can accept and process data from your case management system, jail management system, or other data sources. Manually bulk upload or in through an automated data feed. Automatically trigger messages, manage clients, and run bulk actions once data processing is complete.

Clients

Create and update individual and organizational client records with the following data:

First, middle, and last name
Your internal client ID
Date of birth, aliases, and nicknames
Client status, group, and type
Client notes
Client demographic data
Client language preference

Cases

Create and update individual cases. Associate cases with clients and attorneys. Track case events and parties with the following data:

Case number
Case status, description, and type
Case parties
Case events
Charge information
Sentencing information
Judge and location information

Events

Create and update individual events. Associate events with cases and clients. Track event details with the following data:

Event type, description, and status
Event date and time
Event address or link
Event parties
Event requirements
Event results
Event notes

Payments

Create and update individual payments. Associate payments with cases and clients. Track payment details with the following data:

Payment amount
Payment issue and due dates
Payment method
Payment status
Payment notes
Payment location
Payment transactions

Users

Create and update individual users. Associate users with roles and permissions. Track user details with the following data:

User name
User email and phone
User role
User client assignment
User permissions
User status
User notes

Send a welcome email to new users with a link to set their password.

Notify users when a new client, case, or event is assigned to them.

Warrants

Create and update individual warrants. Associate warrants with cases and clients. Track warrant details with the following data:

Warrant number
Warrant status, description, and type
Warrant parties
Warrant events
Warrant requirements
Warrant results
Warrant notes

Automatically generate and send warrant notifications to clients, judges, and attorneys.

Addresses

Create and update individual addresses. Associate addresses with clients and cases. Verify address details with USPS and track address details with the following data:

Addressee name
Address line 1 and line 2
City, state, and ZIP code
Address status and type
Address relationship
Address notes

Automatically validate and standardize addresses with USPS and Canada Post.

Identity Documents

Create and update individual identity documents. Associate identity documents with clients and cases. Track identity document details with the following data:

Digital image of the document
Document type and number
Document issue and expiration dates
Document status and type
Document notes
Issuing authority

Phone Numbers and Email Addresses

Create and update individual phone numbers and email addresses. Associate phone numbers and email addresses with clients. Validate phone numbers and email addresses with the following data:

Phone number or email address
Relationship to client
Type, status, and notes
Validation status and type
Contact full name

Automatically verify that phone numbers and email addresses are correct and active.

Run reverse lookups to get additional information about phone numbers and email addresses.

Judges and Attorneys

Create and update individual judges and attorneys. Associate judges and attorneys with cases. Track judge and attorney details with the following data:

Full name
Role and status
Bar number and court
Phone number and email address
Address and notes
Virtual and calendar links
Default location

Locations and Organizations

Create and update individual locations and organizations. Associate locations and organizations with cases. Track location and organization details with the following data:

Location or organization name
Location type and status
Location address and phone number
Location notes
Location hours and calendar link
Organization type and status
Organization address and phone number

Files

Create and update individual files. Associate files with clients and cases. Track file details with the following data:

File name
File type and size
File status and type
File notes
File location
File access permissions
File download history

Have a Sample File?

Upload and start mapping your data with a free trial.