Court collections and fines & fees software

Court finance and collections teams need to assess the right obligation, follow up systematically, and account for every dollar. eCourtDate computes fines and fees from statute, sends multi-channel reminders, distributes revenue across funds, and reconciles, with payments processed by GovPayPlan.

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Court collections payment notification dashboard showing fines and fees reminders, payment plan tracking, and collection status by case

Who this is for

Built for court collections and finance teams

eCourtDate is built for court collections and finance teams: the finance officers, collections units, and fiscal staff responsible for what people owe the court and what the court owes back. These teams assemble obligations from dozens of statutes, chase aging balances, split every payment across state, county, and local funds, and reconcile it all at month end. eCourtDate gives court finance staff one accurate ledger from assessment through collection, distribution, and refund.

  • Court finance officers

    Compute obligations from statute accurately, track collections, and distribute revenue across funds without spreadsheets.

  • Collections units

    Recover more of what the court is owed through systematic, multi-channel reminders and a convenient payment path.

  • Clerk finance and accounting staff

    Reconcile collected funds against obligations and produce audit-ready distribution reports by fund and period.

  • County and state fiscal and audit teams

    Trace any balance to its statutory authority and any distribution to its formula, with a complete audit trail.

The challenges you face

The work piling up behind the docket

01

Balances age out without follow-up

When no system sends the next reminder and there is no convenient way to pay, fines and fees go uncollected and revenue the court is owed quietly disappears.

02

Obligations are assembled by hand

Court costs, fines, fees, and surcharges come from dozens of statutes that change, and assembling the right total by hand is slow and inconsistent from clerk to clerk.

03

Ability to pay is hard to apply

Sliding-scale adjustments, waivers, and community-service conversions live on paper, so the balance that reaches a person is often wrong or unfair.

04

Distribution and reconciliation are a fire drill

Splitting each payment across state, county, and local funds by formula, then reconciling against what was owed, is a recurring month-end scramble in spreadsheets.

What you get

The capabilities court collections and finance teams rely on most, each one built in, configurable, and connected to the rest of the platform.

How it works

From your data to your outcomes

  1. 01

    Configure your schedules

    Build your fines, fees, costs, and surcharges into schedules by offense and case type, and your distribution formulas by fund.

  2. 02

    Assess and remind

    eCourtDate computes the obligation, applies ability-to-pay and waivers, and sends multi-channel reminders until the balance clears.

  3. 03

    Collect through GovPayPlan

    A one-tap link opens GovPayPlan, which processes fines, fees, and restitution online and in person, PCI-compliantly.

  4. 04

    Distribute and reconcile

    Collected funds split across funds by formula, reconcile against obligations, and generate the distribution and audit reports.

The outcome

Where this gets your finance office

Within a quarter, the numbers stop fighting you. Every obligation is computed from statute and itemized, so the balance a person sees is right and defensible, with ability-to-pay and waivers already applied. Balances stop aging out, because reminders go out on their own and paying is one tap away through GovPayPlan. The month-end split across state, county, and local funds happens automatically, by formula, and reconciles against what was owed, so the report that used to take a week is ready on demand. When an auditor asks how a figure was reached, the answer is one click, not one afternoon.

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Collection rates through systematic reminders

One ledger

Assessment through distribution and refund

Audit-ready

Reconciliation and distribution by fund

What you gain

Outcomes the whole agency feels

Higher collections without added staff

Systematic multi-channel reminders and a one-tap payment path recover more of what the court is owed, with no extra headcount.

Accurate, defensible obligations

Obligations computed from statute, with ability-to-pay and waivers applied, mean the balance people see is right and traceable to its authority.

Distribution and reconciliation, automated

Collected funds split across funds by formula and reconcile against obligations, replacing the month-end spreadsheet scramble.

Compliant and processed by GovPayPlan

eCourtDate runs the assessment and the ledger on CJIS-compliant AWS GovCloud, while GovPayPlan processes payments PCI-compliantly, online and in person.

Built for government

Compliant, accessible, and accountable by default

Every capability runs on the same government-grade foundation. See the security overview.

CJIS compliant

On AWS GovCloud, with SSO, role-based access, and complete audit trails.

TCPA & opt-in

Consent, opt-out, and quiet-hours enforced automatically on every send.

WCAG 2.2 AA

Accessible to the public across every interface and channel.

100+ languages

Automatic detection and translation on every message and portal.

The full platform

Products built for court collections and finance teams

Start with one and add more as you go. Every product shares the same data, security, and integrations.

Explore the Platform

FAQ

Frequently asked questions

Common questions from court collections and finance teams evaluating eCourtDate.

What is eCourtDate for court collections?
eCourtDate is a platform court finance and collections teams use to assess fines and fees from statute, send payment reminders, distribute revenue across funds, and reconcile, all on one ledger. Payments are processed by GovPayPlan, and eCourtDate is used by more than 10,000 courts and justice locations across 24 states.
Does eCourtDate process the payments?
eCourtDate sends the reminders, surfaces balances and due dates, tracks payment plans, and keeps the obligation ledger. When a person is ready to pay, a one-tap link opens GovPayPlan, which processes fines, fees, and restitution online and in person, PCI-compliantly.
How does eCourtDate handle ability to pay and waivers?
Fines and fees assessment applies ability-to-pay determinations, sliding-scale adjustments, fee waivers, and community-service conversions automatically, and records each one with its reason, so the obligation fits the person’s circumstances and stays defensible.
Can eCourtDate distribute revenue across funds?
Yes. Revenue distribution splits each collected payment across state, county, and local funds by statutory formula, reconciles collected funds against the obligation ledger, and generates the distribution files and audit reports your accounting system needs.
Is eCourtDate secure and compliant for finance data?
eCourtDate runs on CJIS-compliant AWS GovCloud with SSO, role-based access, and complete audit trails, and payments are processed PCI-compliantly by GovPayPlan. Every assessment, adjustment, and distribution is logged and traceable.
Does eCourtDate replace our accounting system?
No. eCourtDate computes the obligation and the distribution and hands payments and exports to GovPayPlan and your county or state financial system. It runs on its own as your platform, and connects to your general ledger by REST API or SFTP.

Solutions for other agencies

Municipal & Justice Courts

High-volume courts with limited staff need automation that works from day one. eCourtDate handles the repetitive work so clerks can focus on the people in front of them.

County & District Courts

Multi-department courts managing complex case types need a platform that coordinates work across divisions, judges, and locations.

State Court Administration

State offices need statewide consistency, centralized analytics, and the ability to deploy programs across hundreds of courts simultaneously.

Bring eCourtDate to your agency

Get a demo tailored to your agency's workflows.

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