Migration

Migrate decades of case data, mostly automatically

The fear of moving decades of records keeps agencies on systems they have outgrown. eCourtDate makes migration an automated process: give us your raw data files or a read-only connection to your database, and the pipeline maps, transforms, validates, and reconciles your full history. You keep your history. You lose the limitations.

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How it works

An automated path from your data to a modern system

No multi-year project, no big-bang cutover. The pipeline does the heavy lifting; your team reviews and approves at each checkpoint.

01

Share your data

Provide your records as raw file exports (CSV, TXT, or XLSX) or through a secure, read-only connection to your database. That is the one thing we need from you to begin.

02

Automated mapping

Our pipeline profiles every field, detects types and relationships, and maps each one to its place in eCourtDate. Your team reviews the mapping before anything moves.

03

Transform and validate

Records are transformed into the eCourtDate model, then validated and reconciled by count and content, so what arrives matches what you sent. Issues are flagged, not buried.

04

Run in parallel, then cut over

Start with one case type or division and run eCourtDate alongside your current system until your team is ready. Expand on your timeline and retire the legacy system when it no longer serves you.

What we need from you

One thing: access to your data

The migration is automated, but it starts with your raw data. Provide it either way that suits your agency and your IT team.

Raw file exports

Export your data to flat files (CSV, TXT, or XLSX) and send them securely. Good for one-time loads and systems with no direct access, and it pairs with automated SFTP feeds to keep data current during the transition.

Direct database connection

Grant a secure, read-only connection or hand over a database backup. Reading your raw tables directly is the fastest path for large or complex case histories.

Your data stays protected the whole way

Handing over justice data is a security decision. Migration is built to meet your IT and compliance requirements from the first file.

  • Runs on CJIS-compliant AWS GovCloud infrastructure
  • Encrypted in transit and at rest
  • Read-only access that you grant, scope, and revoke
  • A complete audit trail of every step
  • Available under a non-disclosure agreement (NDA)

What to expect

Everything comes with you, nothing is at risk

Your full record comes with you

Cases, parties, events, documents, financials, and history migrate intact. Modernizing does not mean starting over.

Validated and reconciled

Record counts and key fields are reconciled against your source, so you can prove nothing was lost or altered.

Connect what you keep

Exchange data bi-directionally with the systems you keep, by REST API or SFTP, so both stay current during the transition.

No big-bang cutover

Phase the move one division or case type at a time, with your team supported at every step.

Why automated migration

The migration that used to be the reason to wait

A migration should not cost more than the system it replaces. Automation changes the math on time, accuracy, and risk.

Mostly automated

The parsing, mapping, transformation, and reconciliation run automatically. Your team reviews and approves the work; it does not do the data entry.

Measured in weeks, not years

Automating the mapping and reconciliation removes the manual work that stretches legacy migrations into multi-year projects.

Accurate and provable

Every record is validated and reconciled, with a complete audit trail you can show stakeholders.

Lower cost, less risk

No multi-year services engagement and no rip-and-replace weekend. Modernize at a pace your budget and staff can absorb.

FAQ

Migration questions, answered

What agencies ask before moving their data to a modern platform.

What data do you need from us to migrate?
Your raw data, provided one of two ways: as flat file exports (CSV, TXT, or XLSX), or through a secure, read-only connection to your database. From there, the migration is mostly automated.
Do you need direct access to our database?
No, it is optional. You can send flat file exports instead. A direct, read-only database connection is the fastest path for large or complex histories, but file exports work just as well for many agencies.
Is our data secure during the migration?
Yes. Migration runs on CJIS-compliant AWS GovCloud infrastructure, encrypted in transit and at rest. Access is read-only and is granted, scoped, and revoked by your agency, with a complete audit trail, and it is available under an NDA.
How automated is the migration?
Mostly automated. The pipeline profiles your data, maps every field, transforms it into the eCourtDate model, and reconciles it against your source. Your team reviews and approves the mapping and sample records; it does not do the data entry.
What records come over?
Your full history: cases, parties, events, documents, financials, and notes migrate intact. Modernizing does not mean starting over or leaving history behind.
Do we have to migrate everything at once?
No. Start with one case type or division and run eCourtDate in parallel with your current system until your team is ready, then expand on your timeline.
Can we keep some of our existing systems?
Yes. eCourtDate connects to the systems you keep by REST API or SFTP and exchanges data bi-directionally, so both stay current. Replace what no longer serves you and connect what you keep.
What file formats and databases are supported?
For files, common flat formats including CSV, pipe-delimited TXT, and XLSX. For direct connections, standard relational databases and database backups. If your system can export its data, eCourtDate can take it.

Talk through your migration

Get a demo and a migration plan tailored to your agency, your current system, and how you can share your data.

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