How to Buy eCourtDate

Purchase eCourtDate court case management and justice operations software through the process that fits your agency.

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Buy directly from eCourtDate

Share what your agency needs and how you purchase software. Our team can help define the scope, prepare a quote, and work through your purchasing requirements.

Request a QuoteView Pricing

  1. Share your scope

    Tell us your agency, the work you want to improve, and your target timeline.

  2. Review your quote

    Discuss the products and services for your agency and the information your purchasing team needs.

  3. Complete your purchasing process

    Coordinate the applicable agreement and ordering steps with your procurement team.

Buy through a reseller

Purchase eCourtDate through SHI or Applied Technology Services. Bring your preferred partner into the conversation so we can coordinate the scope and ordering route.

Already work with another reseller? Contact us to discuss your requirements.

Applied Technology Services (ATS)

Connect with Applied Technology Services or ask our team about purchasing eCourtDate through ATS.

Ask About ATSCompany website

Buy through an existing contract

Your agency may be able to use a cooperative purchasing agreement or another existing contract that covers the intended purchase. We can help identify the seller, covered products, eligibility requirements, and ordering steps for your procurement team to review.

Ask About Contract Options

Contract coverage and agency eligibility must be confirmed for each purchase.

GoodBuy Purchasing Cooperative

26-27 6U000 · Computer: Software

Contract term
–
Seller & administrator
Purchase directly from eCourtDate. Administered by Education Service Center, Region 2 (ESC2).
Who can purchase
GoodBuy members across Texas, including school districts, education service centers, cities, counties, universities, and colleges.
Covered catalog
Software subscriptions, add-on modules, usage credits, and professional services in the awarded eCourtDate catalog.

How to order

Confirm your membership and product coverage, request a quote referencing 26-27 6U000, then issue your purchase order directly to eCourtDate citing the contract number.

Request a GoodBuy QuoteMember directoryGoodBuy award portal

Contract details reviewed .

RFP & competitive procurement

Share your request for information (RFI), request for quote (RFQ), request for proposal (RFP), or other solicitation. Our team can review the opportunity and follow your agency’s designated process.

Share a Solicitation

Include these details

  • Official posting or procurement portal link
  • Solicitation number and requested scope
  • Questions deadline and response deadline, with time zone
  • Agency contact and submission instructions

Sharing a notice through our contact form is not a bid submission and does not guarantee a response to the solicitation.

A vendor-neutral requirements checklist

Written so any vendor can answer it. Adapt it to your agency\u2019s own specification; it is a checklist for evaluating responses, not solicitation text.

Case management
  • Case types, statuses, workflows, forms, and calendars configurable by the agency without vendor services
  • Document management with role-based access and record-level restriction for sealed matters
  • A complete, attributed audit trail on every record
Communications
  • Text, email, voice, and mail from one record, in the languages the community speaks
  • Consent, opt-in, and opt-out handling with a documented compliance approach
  • Two-way messaging with staff review and escalation
Scheduling
  • Hearing, appointment, and check-in scheduling with automated reminders
  • Rescheduling paths the public can complete without a phone call
Supervision
  • Automated check-ins, condition tracking, and alerts before a violation
  • Officer caseload views and reporting
Payments
  • Online payment and payment plans with reminders
  • Reconciliation and reporting to finance
Filings and warrants
  • Electronic filing, routing, review, and signature with state repository connections where required
Analytics
  • Dashboards and scheduled reports across departments and jurisdictions
  • Export of any report in standard formats
Security and hosting
  • CJIS compliance and the hosting authorization, stated in the certifier’s own wording
  • SSO, role-based access, multi-factor authentication, and encryption in transit and at rest
  • Uptime commitment and incident response, in the contract
Accessibility and languages
  • WCAG 2.2 AA conformance with a published VPAT
  • The number of languages supported for the public
Data ownership and portability
  • Bulk export of all agency data in documented formats, as a product capability rather than a services engagement
  • Open REST API and SFTP for the systems the agency keeps
Implementation and training
  • A written scope and phase plan before work starts
  • Data conversion with reconciliation the agency can review
  • A parallel-run period before anything is retired
  • Training on the agency’s own configuration
Pricing and terms
  • Published pricing, or a written quote before the budget request
  • What is and is not included in the annual price

Questions worth asking any vendor, including eCourtDate

Each one links to where eCourtDate answers it, so the evaluator can check rather than take our word.

  1. Where is our data hosted, and under what authorization, in the certifier’s own words?

    eCourtDate’s hosting and compliance

  2. Can our agency export all of its data, in documented formats, without a services engagement?

    Data lifecycle and export

  3. Is pricing published, and what does the annual price include?

    Published pricing

  4. How is a conversion reconciled, and how long do both systems run in parallel?

    The Modernization Program

  5. Which standards does the product conform to, and where is the conformance documented?

    Accessibility conformance

  6. Who can change configuration after go-live, the agency or the vendor?

    Case management

  7. Where do the outcome numbers come from?

    Methodology behind the numbers

Documents for your file

What eCourtDate provides for a purchasing review, published where it can be and on request where it cannot. Your procurement team determines which purchasing process applies; eCourtDate does not claim sole-source status.

Request Documents
  • Dated published price list

    Base plans, usage credits, and add-on modules, as published on the pricing page.

    Published
  • Security package

    Pre-completed CAIQ and SIG questionnaires, the CJIS and AWS GovCloud (US) hosting summary, and a penetration test summary under NDA.

    On request
  • Accessibility conformance

    The public WCAG 2.2 AA summary, with the full signed VPAT (Revised Section 508 edition) on request.

    Published, full VPAT on request
  • Data Processing Agreement (DPA)

    Data handling terms, with a certificate of secure data destruction issued on contract termination.

    On request
  • Standard vendor forms

    W-9, certificate of insurance, and a capability statement for your vendor file.

    On request
  • Integration and migration references

    How eCourtDate connects to the systems your agency keeps, and how data moves from the one it replaces.

    Published

For a board or commissioners court

The page a clerk or administrator forwards to a governing body: cost, the purchasing path, who else runs it, the security position, and how a transition is verified. Print this page for the packet.

Annual platform cost, as published

LiteSmall agencies with a single location
$5,000 a year
StandardAgencies with multiple departments, locations, or service areas
$9,500 a year
DedicatedLarge organizations and statewide deployments
Custom quote

Usage credits are $0.10 each with an annual commitment or $0.12 On Demand, and every plan includes an annual allotment. Full pricing

The purchasing path

Directly from eCourtDate, through a reseller, through an existing contract your agency is eligible for, through an applicable statewide program, or through your own solicitation. The options

Who else runs it

10,000+ courts and justice locations across 24 states, including statewide programs in Texas and Minnesota. The statewide programs

Security, in one paragraph

eCourtDate is CJIS compliant and hosted exclusively in AWS GovCloud (US), which holds FedRAMP High authorization. It is a GovRAMP member, listed on the Progressing Product list, with FIPS 140-2/140-3 validated cryptographic modules, and it publishes a WCAG 2.2 AA accessibility summary. Trust Center

How a transition is verified

A move is scoped in writing before work starts. Records are converted and reconciled against the source by count and by content, both systems run in parallel through the period set in the scope, and nothing is retired until the reconciliation is reviewed by your agency. The Modernization Program

For the technical review

For the financial review

When to start

Before your budget request is due. Pricing is published, so your purchasing office can check a tier against its own thresholds and calendar today, and we provide a written quote for your budget request on request.

What a quote needs from your agency

  • Your fiscal year and when the budget request is due
  • The products or scope you are considering, or the work you want to improve
  • Your target go-live, and any dates to avoid
  • The purchasing path you expect to use, if known
Request a Quote

Statewide programs & contracts

Your agency may be able to join an existing state program or purchase through a state contract. Review the specific coverage and participation requirements for your state.

Texas OCA Court Reminder Program

Texas Office of Court Administration · Authorized by HB 4293

OCA contracts with eCourtDate for a statewide court text and email reminder system. The program is provided at no cost to participating courts and counties; municipalities may join at cost.

Coverage: Court reminders and the related uses authorized by OCA. This program does not cover every eCourtDate product.

View the Texas OCA ProgramOfficial OCA program information

Minnesota Mass Notification Program

State of Minnesota · SWIFT Contract #270435

Minnesota agencies and Cooperative Purchasing Venture (CPV) members can explore eCourtDate’s state contract for mass notification and alerting services.

Coverage: Mass notification and alerting. Confirm that your agency and intended purchase fall within the contract’s scope.

View the Minnesota ProgramMinnesota SWIFT information

AWS Marketplace

Coming soon

eCourtDate is an AWS Partner. eCourtDate will be available through AWS Marketplace soon.

Contact us to discuss Marketplace availability and your agency’s purchasing requirements.

Ask About AWS Marketplace

Information for your purchasing team

Share these resources with the people reviewing your purchase. Contact us for other documents or agency-specific requirements.

Pricing

Review base plans and usage.

Methodology

The basis of every number eCourtDate publishes.

Security & trust

Find security information for your review.

Accessibility

Review our accessibility approach.

Integrations

Explore connections to your existing systems.

Migration

Understand the path from your current system.

Purchasing questions

How can our agency purchase eCourtDate?
You can work with eCourtDate directly, purchase through a supported reseller, use an eligible contract vehicle, participate in an applicable statewide program, or invite us to your competitive procurement process. Contact us if you need help identifying the available options for your agency.
Can we purchase directly from eCourtDate?
Yes. Contact our team with your intended scope and purchasing requirements to request a quote and discuss the next steps for your agency.
Can we buy through SHI or Applied Technology Services?
Yes. You can discuss an eCourtDate purchase with SHI or Applied Technology Services (ATS). Contact our team with your preferred reseller and intended scope so we can help confirm the ordering route.
Can we purchase eCourtDate through AWS Marketplace?
AWS Marketplace availability is coming soon. eCourtDate is an AWS Partner. Contact us for an update on Marketplace availability or help with a purchasing option available today.
How do we purchase through GoodBuy?
Eligible GoodBuy members can request an eCourtDate quote referencing Contract No. 26-27 6U000 (Computer: Software). Confirm membership and product coverage with your procurement team, then issue a purchase order directly to eCourtDate citing the contract number. The current term is September 1, 2026 – August 31, 2027.
What is covered by the Texas OCA contract?
The Texas Office of Court Administration contracts with eCourtDate for the statewide Court Reminder Program. It covers court text and email reminders and related uses authorized by OCA. The program is provided at no cost to participating courts and counties; municipalities may join at cost. Review the Texas program information for its scope and participation steps.
How is the Minnesota contract different from the Texas OCA program?
The Minnesota state contract covers mass notification and alerting services for eligible Minnesota agencies and CPV members. The Texas OCA program covers court reminders and related authorized uses. Each has its own scope, eligibility, and purchasing or participation process.
Does our agency need to issue an RFP?
The appropriate process depends on your agency’s requirements and the proposed purchase. Your procurement team determines whether a direct purchase, existing contract, or competitive process applies. We can provide information about the purchasing options described on this page.
Can a reseller purchase use a cooperative contract?
Some reseller purchases may use an eligible contract vehicle. The specific seller, contract, covered products, and ordering requirements need to be confirmed together.
How do we invite eCourtDate to an RFP or other solicitation?
Send us the official solicitation link, identifier, scope, and questions and response deadlines through our contact form. Our team can review the opportunity and follow your agency’s designated process. Sharing a notice does not guarantee a response to the solicitation.
What should we include when requesting a quote?
Tell us your agency, state, intended products or scope, preferred purchasing method if known, and target timeline. If you are still exploring, describe your needs and we can start there.
Can we contact you before choosing a purchasing method?
Yes. Use our contact form for general purchasing questions, even if you have not selected a reseller, contract vehicle, or procurement process.
What documents can eCourtDate provide for our purchasing file?
A dated published price list, the security package (pre-completed CAIQ and SIG questionnaires and a penetration test summary under NDA), the accessibility conformance summary with the full signed VPAT on request, a Data Processing Agreement, and standard vendor forms such as a W-9 and certificate of insurance. eCourtDate does not claim sole-source status; your procurement team determines which purchasing process applies.
When should we start if we want this in next year’s budget?
Before your budget request is due. Pricing is published, so your purchasing office can check a tier against its own thresholds and calendar today, and we provide a written quote for your budget request on request. Tell us your fiscal year and target go-live and the quote is written to fit them.

Get Help With Purchasing

Have a general question about purchasing eCourtDate? Tell us what your agency needs, and our team can help you explore the available options.

Contact Us