Electronic Warrants onboarding

Welcome

Tell us about the program launching Electronic Warrants. Your answers set up the workspace, the documents, and the connections.

Which best describes your agency? *

Court or judicial districtThe court signs the warrants and runs the program.Law enforcement agencyA sheriff office or police department applying for warrants.Prosecutor officeA district or county attorney reviewing applications.County or regional program (several agencies)One program launching courts, law enforcement, and prosecutors together.State agency or programA statewide court administration or CJIS agency.

Contracting agency name *The agency that signs the agreement. Every other participating agency is listed in the Agencies step.Court that signs, as printed on the warrant *Exactly as it should print on the signed warrant.State *Choosing a state fills in hints about your state's warrant system, forms, and rules. You confirm or correct each one.County *Agency phone *The public contact number printed on documents.Confirmation email *We send the confirmation here.Agency websiteTimezone for signing times *Signature timestamps, escalation timers, and expiry clocks run on this time.Street addressStart typing and choose a match to fill in the city, state, and ZIP code.Address line 2CityZIP code

Is Electronic Warrants launching on its own or with other eCourtDate products? *

On its ownWith other eCourtDate products

Does your state run a warrant application or issuance system? *A statewide system changes what eCourtDate connects to and which warrant types it handles.

Typical time from request to signature todayYour baseline. Success is measured against it.

Team

Name the people who will work with your implementation specialist. Warrant programs run across agencies, so we ask for a lead on each side. One person can hold several roles.

Program administrator

The person who owns the rollout and makes configuration decisions for the program.

Name *Job title *Email *Phone *

IT point of contact

The person who can approve system access and answer questions about sign-in, networks, and connections.

Our program administrator is also our IT point of contact

Name *Job title *Email *Phone *

Judicial lead

The presiding, duty, or administrative judge who decides routing, hearing, and signature rules.

Name *Job title *Email *Phone *

Law enforcement lead

The person who speaks for the officers who apply for and serve warrants. Optional.

NameJob titleEmailPhone

Prosecutor lead

The person who decides whether and when a prosecutor reviews an application. Optional.

NameJob titleEmailPhone

Records lead or Terminal Agency Coordinator (TAC)

The person who owns entry into the state repository and NCIC, hit confirmation, and validation. Optional.

NameJob titleEmailPhone

Will an existing committee or board make program decisions?

Yes, an existing committee or boardNo, the program administrator decidesNot yet

Agencies

List every agency that will touch a warrant in eCourtDate and what each one does. Add them one at a time or paste a list.

Add agencies one at a time Include the contracting agency if it applies for, reviews, signs, or serves warrants.

No agencies added.

Or paste your agency listCopy the rows straight from your spreadsheet. One agency per line: name, type, role, ORI, email domain. Up to 50,000 characters.

How many judges or magistrates will sign? *

Will other agencies need to check whether a warrant is active?

YesNoNot sure

Warrant types

Tell us which warrants and orders will move through eCourtDate, how many, and which conditions an application must be able to request.

Which types go live first?Warrants per year across participating agencies *Share issued outside court hoursShapes on-call routing and escalation timers.

How should priority be set?

Standard unless the officer marks it urgentRecommendedEvery application starts as standard; the officer raises the priority when the situation calls for it.Urgent by warrant typeSome warrant types always route as urgent.

What counts as urgent in your jurisdiction?

Who can be named on a warrant

Adults onlyAdults and juvenilesNot sure

No-knock warrants in your state

Not permittedPermitted with required findings or approvalsPermittedNot sure

Forms and templates

Tell us where your warrant forms come from and who controls them. Nothing is uploaded here; you share the documents at kickoff and review every template before it goes live.

Where your forms come from *

Word or PDF forms we use todayForms published by a state or regulatory bodyForms generated by a state systemForms from a prosecutor or another agencyWe want to start from eCourtDate templates

Are any of your templates controlled by a state or regulatory body? *

Some states prescribe the exact form; others publish approved forms or generate them from a statewide system.

Yes, some or allNo, our forms are set locallyNot sure

How many distinct forms will we set up? *Applications, warrants, returns, and orders count separately.

Charge and statute lists on your forms come from *

State statute or offense code tableOur own charge tableBothNot applicable

Link to the charge table, if publishedStatutes or rules your forms cite

What the signed warrant must carry

May officers edit document text on a warrant?

Forms stay verbatim, officers fill fields onlyRecommendedOfficers may edit the document textDepends on the form

Oath or attestation wording your state requires on the signed warrant

Routing and review

Decide how an application reaches a judge, who reviews it first, and what happens when nobody acts.

How should a new application reach the bench? *

BlastRecommendedAll available judges are notified at once.Round robinEach new warrant goes to the next judge in rotation.Least loadedThe judge with the fewest open warrants.RandomA judge chosen at random from those available.ManualThe submitter chooses a judge.

Same routing for every warrant type?

Yes, the same for every typeDiffers by warrant type or court

Where does judge availability come from? *

Do judges have do-not-disturb hours?

YesNo, urgent warrants page at any hourNot sure

Let officers hold a non-urgent application until the next business morning?

YesNo

Minutes before an unactioned urgent warrant escalates to the whole bench *Standard warrants escalate after

Notify judges when standard warrants are submitted?

YesNo, judges work the queue on a schedule

If the assigned judge cannot be reached

The whole bench is the backupA backup list outside the agencyNot sure

A rejected application resubmitted goes to

The same judgeAny judgeNot sure

Can reviewers change an application?

No, they reject with a reason and the applicant corrects itRecommendedYes, reviewers may edit before signingNot sure

May anyone sign their own application?

NeverRecommendedAllowed for a role

Do any warrant types need two signatures?

NoYes

Hearings and signatures

Tell us how the oath is taken, whether hearings are recorded, and how warrants are signed. Confirm the recording and consent choices with your agency's counsel.

Recording rule for a remote oath in your state *

Required for every remote oathRequired only when testimony goes beyond the written affidavitNo recording requirementNot sure

Recording policy *

Always record every hearingRecommendedRecord on requestRecording disabled

Retention rule for hearing recordings

Part of the court record, kept per the court scheduleA fixed periodNot sure

Must the recording be transcribed?

Yes, within a deadlineNoNot sure

How judges sign *

Drawn on screenTyped nameUploaded signature imageA prescribed tool

How signers prove identity

Multi-factor authentication at sign-inRecommendedA PIN at each signatureNot sure

Titles printed with each signature

The original document is

The electronic transmissionA duplicate original the officer signs at the judge's directionBoth are filedNot sure

Where the judge must be when signing

AnywhereIn the stateIn the county or districtNot sure

Statute or rule authorizing electronic warrants in your stateLink to the statute or rule

Limits on which judges may issue which warrants

After signing

Decide what happens once a warrant is signed: how long it lives, how service and recall are recorded, who may see it, and whether the person named is contacted.

Warrant expiry *

How long a warrant stays open in eCourtDate before it expires automatically. The legal life of the signed warrant is set by statute.

One setting for all warrantsDiffers by warrant type

Statutory execution window for search warrantsReturn deadline and who receives it

Returns and inventories go

To the clerkTo the judge, then the clerkNo electronic returnNot sure

What officers record after signing

Each service attempt from the fieldServed, with time and placeReturned to the clerkEntry into the state repository or NCIC with the NIC numberNothing, service is tracked elsewhere

Which system is the source of truth for warrant status?

When a served warrant still shows active somewhere, people are re-arrested. Name the system every other system follows.

eCourtDateOur case management or records systemThe state repositoryNot sure

How fast must a recall reach every system?

Sealed warrants *

Some warrant types are sealed by defaultNo sealed warrantsNot sure

Public verification links *

A published warrant can be verified by anyone with its link, for the window you set.

Allow, a published warrant can be verified by anyone with the linkDo not allow

A public warrant lookup

We publish or plan oneNoNot sure

Sign-in and roles

Choose how staff sign in and what each role may do. Members across every participating agency use this.

Will staff use single sign-on (SSO)? *

Single sign-on lets officers, judges, and clerks use the work account they already have.

Yes, use single sign-onRecommended when availableNo, use eCourtDate sign-in

Multi-factor authentication *

Every userRecommendedJudges and administrators onlyNot sure

Email domains staff sign in with

How members join

Administrators add membersAnyone with an approved email domain joins their agencyNot sure

Roles *

Built-in roles: Officer applies for and serves warrants, Judge reviews and signs, Physician applies for emergency detention, Administrator manages the agency.

The built-in roles fit (Officer, Judge, Physician, Administrator)RecommendedWe need agency-defined roles

Members at go-liveReviewers (supervisors, prosecutors)

Physicians or clinicians will apply for emergency detention warrants

YesNo

Who may publish a warrant, trash one, unlock another person's edit, or view sealed matters

Reviewers need notes the applicant cannot see

YesNo

Connected systems

Tell us which systems exchange warrant data with eCourtDate and who owns each connection. You decide what stays connected.

Case management system

Where is this system hosted?On premises means agency servers. Internal cloud means your agency manages it. Vendor cloud means your provider manages it.

System versionThe version helps us plan the right connection steps. Leave it blank if you do not know it.

How should eCourtDate receive records?

Select every method you expect to use. We recommend an automatic connection when your current system supports one.

Automatic system connection (API)RecommendedScheduled secure file transfer (SFTP)Connection through another provider

Choose None if warrants will not connect to a case management system yet.

What eCourtDate exchanges with it

Create or update the case when a warrant is signedPull case and subject details into an applicationPush service and recall statusNothing yet

Vendors and versions

Records and compliance

Tell us the records rules that apply so retention, access, and agreements are right before go-live.

Signed warrants and applications are kept

PermanentlyPer a schedule we can shareNot sure

Link to the retention schedule

Purge drafts and rejected applications afterAudit trail retention

Warrant records requests are handled by

The clerkThe agency records unitNot sure

Rollout

Tell us how to pace the launch, what devices your people carry, and what success looks like.

Launch approach *

Pilot with one agency and one warrant typeRecommendedProve the workflow end to end, then expand.Pilot with one agency, all typesOne agency launches everything first.Launch everyone togetherEvery participating agency goes live on the same date.

Target go-liveDates to avoid

Officers use

PhonesTabletsMobile data terminalsDesktops

Judges use

iPadLaptopPhoneCourt-issued devices only

Connectivity in the field

Reliable everywhereGaps

Training

Live remote sessionsIn personRecorded videos and guidesTrain the trainer

Judicial training should carry education credit

YesNo

Paper

Remains permitted for outages and sensitive mattersElectronic onlyNot sure

Support

Agency help desk first, then eCourtDateeCourtDate directlyNot sure

What we measure *

Minutes from submission to signatureAfter-hours turnaroundOfficer hours savedDenial and rejection ratesTime from issuance to repository entryOpen warrant backlog and validation resultsRefusal rate on blood draws

Target turnaround from submission to signature

Professional services *

eCourt AI is the modernization partner for courts and justice agencies. For a warrant program, ask about form and template conversion, court administrative order and policy drafting, repository and NCIC integration, and change management.

Yes, include eCourt AI professional servicesRecommendedLet us discuss it at kickoffNo, our own team will handle it

Anything else

Review and submit

Confirm your choices before sending them to the onboarding team. Nothing is configured until your agency approves the final setup.

Electronic Warrants onboarding

Describe your warrant program

Welcome

Team

Agencies

Warrant types

Forms and templates

Routing and review

Hearings and signatures

After signing

Sign-in and roles

Connected systems

Who can help connect your systems (API)?

Who can help set up secure file delivery (SFTP)?

Records and compliance

Rollout

Review and submit

Your setup intake is in review